Word Subdocuments - Word Capstone #4

Word capstone 4 deals with subdocuments, which can be a bit confusing. Here is some additional information and some help.

----- From Tips.net

There are several advantages to working with master and subdocuments:
•Individuals or groups can work on the subdocuments, while someone else works on organizing the subdocuments within the master document.
•You can work on multiple documents within their final context, as determined by the master document.
•You can create indexes, tables of contents, and other lists based on the contents of multiple files.
•You can create cross-references between the subdocuments.
•Printing an entire complex document is easier because you simply need to print the master.

----- From Microsoft's office site:
To create a master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.), you start with an outline and then you create new subdocuments or add existing documents to it.

Decide on a location for your documents
Designate a folder that you can use to store your master document and subdocuments. If you want to use existing Microsoft Word documents as subdocuments, move these existing documents into the folder.

Create the master document
Do one of the following: A>Outline a new master document Click New Blank Document on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.). On the View menu, click Outline. Type headings for the document title and each subdocument. Make sure to press ENTER after typing each heading. Word formats the headings with the built-in heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) Heading 1.

Assign a heading style to each heading (for example, use Heading 1 for the title and Heading 2 for each subdocument). To do this, use the buttons on the Outlining toolbar: Click Promote to increase the heading level. Click Demote to decrease the heading level.

OR Convert an existing document to a master document
Open the document that you want to use as your master document. On the View menu, click Outline. Assign a heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) to each heading (for example, use Heading 1 for the title and Heading 2 for each subdocument). To do this, use the buttons on the Outlining toolbar. Click Promote to increase the heading level. Click Demote to decrease the heading level. As necessary, for any content that is not a heading, select the content and click Demote

THEN Do one or both of the following:

Create a subdocument from an outline heading
You must have a master document outline to create a subdocument from an outline heading. On the View menu, click Outline. In the master document, select the headings and text you want to separate into subdocuments. Make sure that the first heading in the selection is formatted with the heading style or outline level to paragraphs in your document. For example, after you assign outline levels, you can work with the document in outline view or in the Document Map.) you want to use for the beginning of each subdocument. For example, if the selection begins with Heading 2, Word creates a new subdocument at each Heading 2 in the selected text. On the Outlining toolbar click Create Subdocument . Word inserts a continuous section break before and after each subdocument.

Notes

If the Create Subdocument button isn't available, you need to first click Expand Subdocuments . After you add a subdocument to a master document, do not move or delete it unless you first remove it from the master document. Rename a subdocument only from within the master document. Insert an existing Word document into a master document Open the master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.) and click Outline on the View menu. If the subdocuments are collapsed, click Expand Subdocuments on the Outlining toolbar Click where you want to add the existing document. Make sure to click a blank line between existing subdocuments. On the Outlining toolbar, click Insert Subdocument . In the File name box, enter the name of the document you want to add, and then click Open. Microsoft Word inserts a next page section break before the subdocument and a continuous section break after it. Save the master document On the File menu, click Save As. Select the location you designated at the beginning of this procedure, type a file name for the master document, and then click Save. Word automatically assigns a file name to each new subdocument based on the first characters in the subdocument's heading in the master document outline. For example, a subdocument that begins with the outline heading "Chapter 1" might be named "Chapter 1.doc."

Switching to Macs - Article

A very useful article from Macworld on how to easily switch from Windows
to a Mac. It also has tips for the Mac people on how to keep your machine
secure.

Keep those machines safe, people!

http://www.macworld.com/article/143519/2009/11/mac_windows_switchers_guide.html?lsrc=nl_mwweek_h_cbintro

--

==============================================
Tom Rule
The MaconMacGuy
Computer help, training, Websites, Processes
http://www.MaconMacGuy.com

Web Hosting under $4 a month
http://www.MidGaHosting.com
==============================================

Just for fun.....

1)
Scientists from the University of Washington took thousands of tourists
vacation photos posted on Flickr to create fly-though, 3D models of some of
the most photographed sites in the world. Using advanced photo analysis and
modelling techniques, models have been created of the Colosseum, the Trevi
fountain and the Croatian city of Dubrovnik. Rome's most famous landmarks
were generated in less than 24 hours from 150,000 photos, while 250,000
images were scanned to make 3D models of Venice. The Croatian city was
recreated from just 4,600 images. Tiny 3D pyramids indicate the location of
where the photographer took the original image. Researchers now want to use
the technology to turn still images into photo-realistic 3D tours. Check
out some of the images at YouTube.

http://www.youtube.com/user/JimanthaJ#play/all

http://grail.cs.washington.edu/projects/rome/rome/

2)
I mentioned Open Source software the other day. There is an easy way to get
tons of it, from the Open Source CD project.

Article at
http://blogs.techrepublic.com.com/opensource/?p=931&tag=nl.e011

The site is at
http://www.theopendisc.com/

==============================================
Tom Rule
The MaconMacGuy
Computer help, training, Websites, Processes
http://www.MaconMacGuy.com

Web Hosting under $4 a month
http://www.MidGaHosting.com
==============================================

Capstone 3 Smart Art, plus a quick misc note

1) PPT Capstone 3 calls for a specific smart art. Sadly, the name has been changed. You can find it at
Relationship-->Target List
in the smart art collection

2) When the instructions call for "3D Style 6" - select a 3D style of your choice. They aren't numbered anymore.

Bottom line - I want to know if YOU know how to make it 3D.

"Invalid Info" when opening Capstones

> I have been trying to open up capstone 2 and for some reason it says
there
> is invalid information.

Something in myITlab &/or Internet Explorer has changed since last year.

I had instructed you to RIGHT-click on the link and save it. THis is
apparently not working the majority of the time.

Try this:
LEFT-click on it. IE should ask you is you want to Open or Save it - I
strongly suggest SAVING it to your flash/thumb drive.

If you perchance selected OPEN - do a "Save As...." the first thing to your
drive. Trust me - it'll save you some headaches later.

==============================================
Tom Rule
The MaconMacGuy
Computer help, training, Websites, Processes
http://www.MaconMacGuy.com

Web Hosting under $4 a month
http://www.MidGaHosting.com
==============================================

Capstone Grading

I know - it says your score is a ZERO when you submit it. That's because I
have to grade it by hand - don't panic!

After I grade your capstone I'll put a note in with the grade - which you
can view by clicking on the score.

Don't forget these are graded on a FOUR point scale.

==============================================
Tom Rule
The MaconMacGuy
Computer help, training, Websites, Processes
http://www.MaconMacGuy.com

Web Hosting under $4 a month
http://www.MidGaHosting.com
==============================================

Macs, Office, and CSC125.... Oh My!

Someone asked some excellent questions:

Ok... so I have a mac and the home diagnostic toolkit won't run which I expected. I still want to be prepared for Thursday though. If I pick up the OS for $25 will that be all I need? My previous computer was a desktop and I still have my office program for that. Would that work? And is doing this and having windows on this computer going to make it more vulnerable to the viruses and such that it is currently protected from?

---

First, some quick links:
Simplehelp.com: Using Boot Camp to install Vista
Apple.com: Using Windows Via Boot Camp

Office for $53 or so through Mercer IT

VMWare Fusion for $40

Free ClamAV virus Scanner (for Windows)

---

Let's deal with the issues on by one.

1. Ok... so I have a mac and the home diagnostic toolkit won't run which I expected.
   
   The Home Diagnostic is a WINDOWS program, and won't run on a Mac. (The vice versa is also true, BTW)
   
   
2. If I pick up the OS for $25 will that be all I need? My previous computer was a desktop and I still have my office program for that. Would that work?
   
   This is an "It depends" situation. Assuming your aim is to get your Mac setup to be totally usable for this class, you WILL need an OS disk ($25 from computer science). If your desktop machine had Office 2007, those install disks will work IF your version had Word, Excel, Powerpoint, and Access [some versions of Office don't!]. If you had Office 2003, DO NOT try to use it for this class. [Trust me, your brain will thank you later for keeping things simpler].
   
   
3. And is doing this and having windows on this computer going to make it more vulnerable to the viruses and such that it is currently protected from?
   
   Ahhhh, the proverbial $64,000 question! Short answer: YES, the windows side will be virus-vulnerable. This would ONLY affect the Windows partition of your disk, and would leave the Mac side untouched.

---

Let's assume you want to your Mac to be "fully functional" for this class. THIS IS NOT A REQUIREMENT - JUST A CONVENIENCE!

There are two paths:
1) Use Boot Camp (included with your Mac) to partition your drive into 2 parts and install Windows on your machine.

The links above have detailed instructions. You'll basically be installing Windows on a separate partition (hmmmm - if your hard drive is a kitchen, then windows and Macs will be in a separate "cabinet").

You'll then boot into Windows, and install Office (after updating the OS, of course!). THEN you can swing by myITlab and do it's dance.

Parts needed: Windows Install disk, Office Install disk

Advantage: Boot Camp is free. Disadvantage: you have to reboot to switch into Windows.

2) Purchase something like VMWare Fusion - this is a program you run on your Mac, which then launches Windows. Running it this way means you can easily switch back and forth between the 2 side.

Process: Install VMWare Fusion. Crank it up, then install Windows (Fusion will have instructions on how). Then install Office, then do the myITlab dance.

Advantage: Windows exists in a folder (essentially), so there's no mucking around with the partition table. Can easily switch back and forth. Disadvantage: $40. Probably runs slower than the other option - it may not be enough to notice, though.

BEGIN FALL SEMESTER 2009 - and a printing note

If you were in a previous semester's class and haven't unsubscribed - you might want to!
There should be instructions at the bottom of the email.

This came into my mercer account - it's about printing changes on the Mercer campus.

=====

Effective Fall Semester 2009

Mercer University in August 2004 implemented a "pay-for-print" system at many campus computer printing locations in an effort to better serve the needs of students. Using their Bearcards, students were able to access printing services just as they had for photocopiers. As a way to phase in the program, the University provided students the equivalent of 200 free black and white prints per semester.

Over the past several years, computer printing has replaced photocopying as the most popular medium of creating document copies. Students are currently printing in excess of 1 million pages per year using this system. The funding model that the University has used is no longer appropriate for the current volume of printing activity. Changes are required to provide improved service for students in this higher-volume environment.

Therefore, beginning in Fall Semester 2009, a new pricing structure will be implemented for the "pay-for-print" system. The free initial prints will be eliminated and printing prices will be reduced by 20%. Black and white single-sided prints will be reduced from 10¢ to 8¢, and color single-sided prints will be reduced from 25¢ to 20¢. This price reduction will, over the year, offset printing costs for students as a whole, even with the loss of the free prints. Of course, since the number of prints varies among students, some will see a small increase in total costs, while other students will experience a modest decrease in their costs.

One distinct benefit to this program change is that the University will also be able to expand the number of print stations across all university campuses to further enhance student services.

Keep your system updated

Click on the title to view an article about the gizmo that will help you Mac people figure out which programs need updating. At the bottom is a link to a program for Windows that will do the same.

--

You also want to keep your system software updated - Use Microsoft Update on Windows, Apple Update for the Macs.

Avoid some headaches! Update!

Alice quick notes

1. Link to an overview of the objects in Alice
   
   
2. I've also stashed a Word doc that describes Alice - it might be a useful resource as you work on the project. Click here to go to the class files stash - you'll see it loose in my main folder.
   
   
3. Regarding poses - I don't know why what I tried in class didn't work, but here's something that will:
   • Open up the Method where you want the change to occur (say, the world.myfirstmethod that is always there)
     
   • Click on the object you want to change in teh objects list - top left box (say, the cat)
     
   • Click on the "Properties" tab, on the bottom left section
   • Pick a property to change (say, color)
   • Drag the COLOR property into the Method.
     
   • A pull-down will popup where you can set WHAT color. There are also MORE options (time, gently vs. abrupt, etc).
     

Powerpoint Presentations article

Click on the title of this entry to see an excellent article on making your powerpoint better - will be useful when your group start creating your presentation.

If you haven't contacted your group members, you need to get on tit!

Just to make sure - the article is at
http://blog.slideshare.net/2009/02/03/4-multimedia-learning-principles-that-will-improve-your-slides/

Miscrosoft Office link

Here's where College students can get Office for $60 - direct from Microsoft.

The catches:

1. It's a download only - so you'll need to make a backup
2. You have to have a valid college email address
3. ...and a credit card

OK - those are minor, but still.......

Welcome to Spring 2009!

This is an entry to mark the beginning of yet another semester. If you have already survived the class, that means you forgot to UNSUBSCRIBE from the list. instructions should be down there at the bottom of this message somewhere. I hope you had a great Christ-mas!

Feel free to stay on the list, but you probably have enough clutter in your inbox already.

A short concise list of Things You'll Need for this class:
Textbook
myITlab login code (is available online for $65 if you purchased your book used. Is also supposed to be available from the bookstore for less.)
Thumb drive / Flash Drive - I suggest at least a 1gig size for convenience.
Place to take notes
Facebook account
Microsoft Office 2007 (DO NOT GO OUT AN BUY THIS AT RETAIL - I'll talk about it in class)